Job Postings

Office Assistant - Accounting and Human Resources

Colgate University

Hamilton, New York, United States, 13346

This position is shared, splitting time between the accounting office and human resources. This position will work 40 hours per week, 12 months per year.

Review and audit of payroll and benefit payments for compliance (FLSA, University policy, and procedures, etc.) accuracy and timeliness. Accountable for responding promptly to requests for information and referrals to other resources as appropriate.

Accountable for maintaining departmental data management, ensuring data is accurately filed and easily accessible. Includes physically filing documents related to payroll and benefit vendor activity. Scanning data, creating and maintaining electronic storage systems. Shredding and physically shifting files as needed.

Reviewing of AP invoicing, including those related to purchase orders to ensure accuracy, timeliness, and courteous information in response to vendors regarding payment status. Responsible for the review, analysis, audit, and execution of all online transactional activity. Responsible for the return and explanation for transactions that do not meet appropriate requirements.

Responsible for brokering support and answers for a variety of financial questions fielded to the accounting office.

Primary accountabilities specific to Human Resources include:

Accountable for maintaining departmental data management, ensuring data is accurately filed and easily accessible. Includes physically filing documents related to payroll, medical, and recruitment. Scanning data, creating and maintaining electronic storage systems. Shredding and physically shifting files as needed.

Accountable for customer service on phones and in person, triaging, responding, and redirecting as appropriate.

Accountable for providing assistance with the onboarding process, creating packets, ensuring information is up-to-date, professional, and welcoming.

Accountabilities for both departments:

Maintain records, research information, analyze data, prepare reports, edit and format documents and presentations, and produce standard reports. Assist with projects and office coverage as assigned.

  • Two or more years of office experience or a combination of education and experience with comparable skills is required.
  • Excellent customer service and communication skills are required, as well as the ability to work as part of a team to find mutually beneficial solutions.
  • Ability to multi-task and prioritize in a fast-paced setting.
  • A high level of attention to detail is required.
  • Requires excellent organizational skills.
  • You have demonstrated an understanding of workflow processes and how each step in the process impacts other actions, the end product, and department goals.
  • Must be capable of working collegially with a diverse group of faculty, staff, and students daily.
  • You are proficient in computer applications, including Microsoft Word, and Excel.

Preferred Qualifications

  • Basic accounting knowledge is preferred.
  • Knowledge and demonstrated experience with database work are preferred.


  • A minimum of a High School diploma is required.
  • An Associate's degree in a related discipline preferred.

Click here to apply






Reports to
Senior Managing Partner


The human resource generalist performs duties at the professional level in some or all of the following functional areas: employee relations, training, employment, affirmative action and employment equity program, benefits management, and payroll functions. This position requires an extremely perceptive person who is capable of relating to individuals at all levels within the organization. The generalist must be sensitive to employee goodwill and business needs.

Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  1. Maintains all employee and applicant documentation as dictated by governing agencies.

  2. Manages and tracks all employee disciplinary action.

  3. Coaches, counsels and guides managers before executing employee disciplinary actions.

  4. Maintains and processes all Unemployment Notices of Entitlement and potential charges in a timely, efficient manner. Attends unemployment hearings when necessary.

  5. Assists with recruitment tasks as needed (reviews applications, interviews).

  6. Acts as an employee relations specialist.

  7. Monitors tardy and absenteeism reports and ensures proper documentation is issued on employees who have excessive tardiness or absenteeism problems. Reports vacation, sick, personal day and holiday use to payroll and scheduling. Maintains and distributes report of same.

  8. Maintains employee personnel files.

  9. Maintains, updates and distributes the employee phone list.

  10. Ensures compliance with USCIS Form I-9 Employment Eligibility Verification; periodically audits Forms I-9.

  11. Distributes and monitors employee performance evaluations and ensures they are done in a timely manner (i.e., three months, six months, one year and yearly thereafter).

  12. Updates, monitors and maintains eligible salary adjustments/increases based on three- and six-month and one-year evaluations.

  13. Reports, maintains and monitors all workers' compensation case files; follows-up on open cases.

  14. Monitors employee eligibility for benefits plans. Reviews benefits with employees and processes enrollment, cancellation or changes. Organizes and manages annual open enrollment communications and election process. Maintains and distributes a list of new and canceled employees under each benefit plan. Verifies benefit billing accuracy and processes for payment.

  15. Maintains and coordinates Sunshine Committee activities.


  1. Business Acumen.

  2. Communication.

  3. Consultation.

  4. Critical Evaluation.

  5. Ethical Practice.

  6. Global & Cultural Awareness.

  7. HR Expertise.

  8. Relationship Management.

Supervisory Responsibility
This position has no supervisory responsibilities.

Work Environment
While performing the duties of this job, the employee regularly works in an office setting.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to stand, talk and hear.

Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:00 p.m.

Required Education and Experience/Certifications

  1. Bachelor's degree in Business Administration with a focus on Human Resources Management, or Bachelors of Science degree in Human Resource Management.

  2. SHRM Certified Professional (SHRM-CP) or SHRM Senior Certified Professional (SHRM-SCP) certification.

  3. Experience in the administration of benefits and compensation programs and other human resource programs.

Preferred Education and Experience

  1. Human resource experience in this industry.

  2. Three to five years of HR generalist experience.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 


Please apply at the following link


Olinsky Law Group

HUMAN RESOURCES MANAGER MBA w/concentration in HR, SHRM or ALA certification preferred.


POSITION DESCRIPTION - The Human Resources Manager reports to the Managing Partner.

Responsibilities Overview - The Human Resources Manager is responsible for the nonlegal operational management of the firm and for guiding the business decisions of the firm to maximize the efficiency, profitability, and business success of the organization. In general, the HUMAN RESOURCES MANAGER is responsible for initiating and directing the implementation of policies established by the Managing Partner related to the financial, operational, human resources and administrative aspects of the firm, and for establishing procedures necessary to ensure that all professional and administrative support activities run efficiently and effectively. All non-lawyer personnel report to the HUMAN RESOURCES MANAGER. The HUMAN RESOURCES MANAGER supervises the use of time by all non-lawyer personnel. The HUMAN RESOURCES MANAGER is a nonvoting, ex-officio member of all firm committees.

Primary Specific Responsibilities

General Firm Operations-

1. Direct the day-to-day, operational activities of the firm, including all administrative support functions.

2. Identify areas of potential cost reduction and efficiency improvement and encourage all staff to do the same.

3. Maintain appropriate internal controls and auditing procedures.

4. Review insurance and other fringe benefits of the firm and make appropriate investigations and recommendations regarding changes of such items.

5. Prepare special analyses and direct special projects as required by the Managing Partner.

Human Resources-

1. Staffing: Make recommendations on the creation of new staffing positions, including the appropriateness of such positions and justification for such positions.

2. Record keeping: Develop, collect and retain employee information

3. Compensation and Evaluation: Research market salary rates on all employees; make proposals for the criteria for merit increases; recommend policies regarding seniority systems; prescribe the frequency of, and accountability for, evaluations; and design evaluation and feedback procedures. Participate in performance and yearly reviews.

4. Ethics and Compliance: Provide safeguards to ensure the confidentiality of employee information; research regulations surrounding hiring, promotion, benefits, and safety; develop procedures that protect against regulatory violations, and develop and maintain file management systems.

5. Counseling and Discipline: Define and recognize performance or behavior problems; counsel employees on performance and behavior problems; develop or find resources to provide employee assistance with personal problems; design disciplinary procedures and accompanying documentation; and conduct terminations and exit interviews when necessary.

6. Benefit Plans: Administer plans, such as medical, medical reimbursement, profit sharing, pension, life and disability insurance, payroll deductions, and direct deposit.

7. Communications: Identify issues that affect the workplace and develop policies addressing them; prepare and distribute office manuals, and revise them when necessary; develop and implement orientation and training programs; and develop and implement office relations programs.


Responsible for payroll processing and administration. Additional responsibilities to be determined depending upon the skill sets of the successful candidate.

Office Administration-

1. Firm Support: Direct lawyer support functions for the firm, including secretarial, reproduction, messenger, library, reception, and telephone services; be responsible for the investigation of—and give advice to the Managing Partner on—acquisition, disposition, and safeguarding of all office equipment; and be responsible for the investigation of information on pricing and availability of computer equipment as requested by the partnership.

2. Maintenance: Manage the office space, including safety, security, and space utilization (with consultation from the Managing Partner).


1. Marketing Information Systems: Design or supervise the preparation of mailing lists and client/referral source databases as directed by the Managing Partner or any Marketing Committee(s); and establish systems to keep current marketing databases and follow-up activities, and to retrieve information upon request by the Managing Partner, individual lawyers, or staff.

2. Budget: Supervise and track a marketing budget, as and when developed by the firm; and track marketing expenditures by the firm.

Performance/Position Review-

The HUMAN RESOURCES MANAGER's job performance and salary will be evaluated annually. This job description may be changed from time to time upon determination of the Managing Partner.

Job Type: Full-time

Salary: $55,000.00 to $65,000.00 /year

Link to apply:



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